Offer of Contract regarding Delivery Operation Maintenance Support and Further Development of an Internet Based Booking System for the Armed Forces Pool Vehicles

Denmark has announced a tender invitation for the Offer of Contract regarding Delivery Operation Maintenance Support and Further Development of an Internet Based Booking System for the Armed Forces Pool Vehicles, aimed at improving structural stability and addressing erosion concerns in the tender area. The tender is situated in Denmark, and it represents a key infrastructure initiative designed to enhance safety and environmental resilience. The tender is scheduled to close on 25 Sep 2026, giving interested contractors ample time to review requirements and submit their bids. The official tender notice number is not specified, while the WWW Reference Number is 13219791. Eligible bidders and organizations are encouraged to access the detailed tender documents and specifications to gain comprehensive information about project scope, eligibility criteria, and submission procedures.To download the complete tender documents, bidders are required to register on the website.

Tender Details

Title	Offer of Contract regarding Delivery Operation Maintenance Support and Further Development of an Internet Based Booking System for the Armed Forces Pool Vehicles
WWT Ref No	13219791
Tender No	594893-2026
Country	Denmark
Financer Name	Self-Funded
Summary	Contract Notice Offer of Contract regarding Delivery Operation Maintenance Support and Further Development of an Internet Based Booking System for the Armed Forces Pool Vehicles Notice Type Contract or concession notice standard regime Description The Ministry of Defence s Material and Procurement Agency FMI wishes to enter into a contract regarding the delivery operation maintenance support and further development of an internet based booking system for the Armed Forces pool vehicles The existing system is to be replaced by a more modern reliable and user friendly solution that supports efficient booking lending and return of pool vehicles and gives FMI access to relevant operational and administrative data The purpose of the contract is to provide the Armed Forces with an integrated solution that with a minimum of resource consumption from FMI enables secure flexible and efficient management of pool vehicles across the organisation The solution must support both open and closed vehicle pools be able to handle a large number of users and vehicles and contribute to high availability and continuity in the Norwegian Armed Forces transport solutions The contract includes the supplier s delivery operation maintenance support and further development of the entire system including the application as well as the necessary infrastructure for use by the Armed Forces pool vehicles as well as the delivery installation and operation of electronic sharing car equipment in the vehicles The contract includes a start up period consisting of a development period and an implementation period during which the system is adapted developed and commissioned in accordance with FMI s requirements The supplier is responsible for delivery of the application as well as for the necessary infrastructure including hosting of the system on servers located in Denmark The system is delivered as an Internet based solution SaaS and the supplier is responsible for all operation of the underlying infrastructure The supplier is responsible for the integration of existing data on users pools pool vehicles and bookings as well as for any reuse of already installed electronic car sharing equipment The system must support self service access for users extensive administration and reporting functions for FMI as well as technical support and a 24 7 help desk The contract runs for 72 months from signature The contract can be extended on the same terms by up to 2 times 24 months It is a requirement that the development period must have a maximum duration of 6 months and that the implementation period must have a maximum duration of 6 months The current system handles approx 25 000 Users and 2 800 Pool vehicles During the contract period the solution is expected to be able to handle up to approx 5 000 Pool vehicles However given the uncertain international security policy situation the Armed Forces need an option to be able to scale the solution so that the Application and the associated infrastructure can be expanded at the Customer s request to handle up to 10 000 Pool vehicles without deterioration in functionality response times availability or the other requirements and service targets stipulated in the contract In addition the contract includes an option regarding the choice of access technology for the Pool vehicles according to which the Customer instead of using the Defense s existing access carriers RFID etc can choose an access and locking system supplied by the Supplier under the conditions stipulated in the requirements specification and the contract Deadline for receipt of tenders 2026 09 25 11 00 00 00 00 Deadline for requesting additional information 2026 09 14 11 00 00 00 00 Opening date 2026 09 25 11 00 00 00 00 Main nature of the contract Services OJ S issue number 166 2026 Disclaimer The above text is machine translated For accurate information kindly refer the original document

Deadline *

Deadline

25 Sep 2026

Publishing Date *

Publishing Date

27 Aug 2026

Tender Documents

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