Consultancy for the Development of Caritas Internationalis Security Policy and Protocols

Vatican City State (Holy See) has announced a tender invitation for the Consultancy for the Development of Caritas Internationalis Security Policy and Protocols, aimed at improving structural stability and addressing erosion concerns in the tender area. The tender is situated in Vatican City State (Holy See), and it represents a key infrastructure initiative designed to enhance safety and environmental resilience. The tender is scheduled to close on 11 Sep 2026, giving interested contractors ample time to review requirements and submit their bids. The official tender notice number is not specified, while the WWW Reference Number is 13197109. Eligible bidders and organizations are encouraged to access the detailed tender documents and specifications to gain comprehensive information about project scope, eligibility criteria, and submission procedures.To download the complete tender documents, bidders are required to register on the website.

Tender Details

Title	Consultancy for the Development of Caritas Internationalis Security Policy and Protocols
WWT Ref No	13197109
Country	Vatican City State (Holy See)
Financer Name	Yes
Summary	Tenders are invited for Consultancy for the Development of Caritas Internationalis Security Policy and Protocols This consultancy will therefore develop a Caritas Internationalis Secretariat Security Policy and Protocols ensuring Clear governance and accountability within the Secretariat Duty of care standards for Secretariat staff and consultants Alignment with member policies when Secretariat staff travel Coherent crisis coordination mechanisms Integration with safeguarding HR and CI governance policies The policy will not impose requirements on member organizations but it must define how Secretariat staff operate safely within member contexts and in coordination with member security frameworks 2 Purpose of the Consultancy The purpose of this consultancy is to develop a comprehensive practical and implementable Security Policy for the CI General Secretariat accompanied by operational protocols tools and guidance The policy must Govern Secretariat staff Secretariat operations and Secretariat travel Define how Secretariat staff interface with member security systems Ensure Secretariat duty of care Strengthen Secretariat crisis coordination and preparedness 3 Objectives 3 1 Primary Objectives CI Secretariat Security Policy Develop a policy defining governance roles responsibilities minimum standards and duty of care expectations for Secretariat staff Operational Protocols Tools Produce Secretariat specific tools including risk assessment templates incident reporting pathways crisis management procedures and travel security guidelines Alignment with Standards Ensure alignment with Catholic Social Teaching CI governance safeguarding frameworks and international humanitarian security standards Interface with Member Policies Define how Secretariat staff coordinate with member organizations security policies during travel or surge support missions All secretariat staff training Based on the policy and protocols provide all staff of the secretariat with a training on the policy and relevant protocols 3 2 Secondary Objectives Secretariat Gap Analysis Assess Secretariat security practices and Secretariat travel procedures Member Policy Review Review a sample of member security policies to understand implications for Secretariat travel Consultations Facilitate consultations with Secretariat leadership Regional Secretariats and selected members Capacity Building Recommendations Provide recommendations for Secretariat capacity building and phased implementation 3 3 Specific Aspects to Be Covered in the CI Secretariat Security Policy Secretariat Governance Accountability Secretariat level oversight reporting lines decision making authority and escalation pathways Secretariat Duty of Care Obligations toward Secretariat staff consultants interns and volunteers Secretariat Risk Management Framework Secretariat specific risk assessment mitigation and monitoring processes Travel Movement Security Travel approval pre deployment briefings coordination with member security focal points compliance with member protocols movement tracking Interface with Member Policies Secretariat staff must follow member security rules when visiting Secretariat retains duty of care clarify roles and authority during joint missions Incident Reporting Escalation Secretariat specific incident categories reporting timelines and escalation triggers Secretariat Crisis Management Secretariat crisis cell coordination with member crisis structures surge support protocols evacuation decision making Evacuation Relocation Secretariat specific procedures including coordination with member organizations and external actors Information Security Digital Risk Digital security data protection safe communication protocols Safeguarding Integration Alignment with CI safeguarding policies especially during Secretariat travel HR Personnel Security Recruitment screening mandatory training psychological support post incident care Facility Asset Security Standards for the CI Secretariat office in Rome Operational Continuity Continuity planning during crises affecting Rome or Secretariat travel Compliance Monitoring Monitoring adherence and improving practices 4 Scope of Work 4 1 Inception Phase Review Secretariat governance documents safeguarding policies HR procedures and travel protocols Conduct interviews with Secretariat leadership and selected Regional Secretariats Deliver an Inception Report outlining methodology and workplan 4 2 Assessment Benchmarking Assess Secretariat security practices and Secretariat travel procedures Review a sample of member security policies to understand implications for Secretariat travel Benchmark against sector standards INSO CHS ISO 31000 InterAction guidelines 4 3 Policy Development Draft the CI Secretariat Security Policy including Secretariat governance and accountability Secretariat duty of care Secretariat risk management Secretariat travel and movement security Interface with member security policies Secretariat crisis management Secretariat information security Secretariat HR and personnel security Secretariat facility security Secretariat operational continuity 4 4 Protocols Tools Develop Secretariat specific tools Risk Assessment Template Travel Approval Briefing Forms Incident Reporting Pathways Crisis Management SOPs Evacuation Guidelines Partner Coordination Checklist Secretariat Security Plan Template 4 5 Consultation Validation Facilitate up to three consultation workshops virtual or hybrid Integrate feedback from Secretariat Regional Secretariats and selected members 4 6 Finalization Handover Deliver final versions of the CI Secretariat Security Policy Protocols and Implementation Guidance Present key elements to CI leadership 5 Deliverables Inception Report Gap Analysis Benchmarking Report Draft CI Secretariat Security Policy Draft Operational Protocols and Tools Consultation Workshop Materials Summary Reports Final CI Secretariat Security Policy Final Operational Protocols and Tools Implementation Roadmap Final Presentation to CI Leadership 6 Timeline Estimated duration 12 16 weeks structured as follows Inception Phase 2 weeks Assessment Benchmarking 3 weeks Policy Drafting 3 weeks Protocol Development 3 weeks Consultations 2 weeks Finalization 1 weeks Closing Date 11 Sep 2026 Type Consultancy

Deadline *

Deadline

11 Sep 2026

Publishing Date *

Publishing Date

26 Aug 2026

Tender Documents

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